PP Meeting Report — Basic
A practical Excel-based pre-production meeting report designed to help apparel manufacturers, sourcing teams, quality control personnel, and production managers document meeting findings, production decisions, and follow-up actions before bulk garment production begins.
This template provides a structured way to record meeting discussions, review order and production requirements, identify unresolved issues, and document responsibilities for corrective actions.
Key Features
- Structured PP Meeting Report: Document findings and decisions across 10 key pre-production meeting areas, including sample approvals, fabric and trims, technical specifications, production planning, quality control, packing, and shipment preparation.
- Order Breakdown: Record PO and style information, color and size quantities, and packing ratios.
- Action Log: Track outstanding issues, corrective actions, responsible owners, priorities, target dates, and resolution status.
- Automatic Summary Dashboard: Monitor meeting confirmation progress, pending items, required actions, overdue follow-ups, and overall meeting status.
- Meeting Photos: Insert up to six meeting reference photos with descriptions and related action references.
- Built-in User Guide: Access worksheet instructions and dropdown selection definitions in the Start Here tab.
Included Worksheets
- Start Here
- PP Meeting Report
- Order Breakdown
- Action Log
- Summary
- Meeting Photos
Download Excel Report
Download the Excel template below. Access is available to Verified Members and Approved Members.
Related Production Resource
Pre-Production Checklist — Basic
Use the Pre-Production Checklist to verify production readiness, track required approvals, and identify critical issues before conducting the PP meeting.
View Pre-Production Checklist →
Need More Advanced Production Support?
For customized pre-production documentation, factory coordination, quality management, or production support, contact Apparel Production Lab to discuss your requirements.